Item Journal                             

We can use Item journal to adjust inventory. User can post Positive / Negative / Opening Balance entries by using Item Journal Functionality.

Post Positive Adjustment entry by using item journal.

Search Item Journal in the Search Bar à Select Batch Name

Enter below details in the item journal

Posting Date = enter the date of adjustment entry

Entry Type = Select Positive Adjustment, Documents No. will auto update by the system or use can manually enter, Item No. = Select item code, Description will auto update by the system, Select Location Code, Enter Quantity & Unit Amount

Click on Post/Print à Post

System will post the Positive Adjustment

Go to the Item Ledger and check entry

Post Negative Adjustment entry by using item journal.

Search Item Journal in the Search Bar à Select Batch Name

Enter below details in the item journal

Posting Date = enter the date of adjustment entry

Entry Type = Select Negative Adjustment, Documents No. will auto update by the system or use can manually enter, Item No. = Select item code, Description will auto update by the system, Select Location Code, Enter Quantity & Unit Amount

Click on Post/Print à Post

System will post the Negative Adjustment

Go to the Item Ledger and check entry

Item Revaluation Journal

User can use Item Revaluation Journal to Revalue the inventory value.

Search Item Revaluation Journal in the Search Bar

Click Process à Calculate Inventory Value button

Click on YES

System will open the Calculate Inventory Value filter page

Enter Revaluation date in the Posting Date field, Enter Document No, Select Item code in the No. field, if this field remains blank then system will update this batch for all item, select Location and click on ok. System will generate Revaluation journal line with item, Qty. and Value.

Here user need to enter new value in the Unit Cost (Revalued) field

Click on Post/Print à Post

Go to the item ledger à Check Cost Amount Actual

Click on Amount

System will open the Value Entries, here system posted Revaluation entry as shown in the below screen.

Item Reclassification Journal                         

User can use this functionality to move inventory one location to another.

Search Item Reclassification Journal in the search bar

Enter Posting Date, Document No., Item No, Select Location Code and New Location Code then enter Quantity

Click on Post/Print à Post

Go to the Item Ledger and check Inventory

System posted Transfer entry as shown in the below screen.

Physical Inventory Journals

User can use this functionality to match the system stock with physical stock.

Enter Physical Inventory Journal in the Search Bar

Click on Prepare à Calculate Inventory

System will open Filter page

Enter Posting Date, Document No. then click on OK

System will generate the lines as shown below

User need to enter the Actual Qty. in the Qty. (Phys. Inventory)

Modify/enter the Actual Qty.

Click on Post/Print à Post

Go to the item ledger and check inventory System will post Positive /Negative Adjustment to match the Inventory

Transfer Order

User can use this functionality to Transfer Inventory one location to another with Tax or without Tax.

Search Transfer Order in the Search Bar

Click on New button to create new transfer order

Enter below details on the Transfer Order Header

Select Transfer from Code, Select Transfer to Code, Select In-Transit Code & enter posting date

Go to the Transfer Order Line

Select Item No., Enter Quantity, Enter Transfer Price

Click on Order à Statistic to check GST Value. (GST will calculate if GST group code is available on Transfer Line)

Click on Release à Release  , Transfer order status will be change to Release it means transfer order is ready to Ship and Receive.

Click on Posting à Ship

System will post the Transfer Shipment Document

User can check posted transfer shipment document by click on Shipment button as shown below

Click on Navigate à Shipment

Open the Posted Transfer Shipment

Now post Transfer Receipt

Click on Posting à Receive

System will post the transfer receipt document.

Once you receive the Transfer Order, system will delete the Transfer Order and user can check transfer receipt document in the Posted Transfer Receipt

Go to the Posted Transfer Receipt and check document