At first, the vendors are migrated from pre-existing databases, by using RapidStart Services. However, new vendors must also be created. Depending on the different application areas and functions therein that a company is using, different fields of the vendor Master will become important.

This documents provides an introduction to the most important fields on the Vendor Master.

Create new Vendor in the Business Central

Click on Purchasing button shows on ribbon, then click on Vendors. System will open the Vendor List.

Click on new button and create new vendor card.

General tab:

On General tab we need to fill below fields.

No. –> Number can auto update by the system or user can manually enter.

Name –> Enter Vendor Name

State Code –> Select Vendor’s state

Address & Contact Tab:

On Address tab we can enter Vendor’s address & contact details.

Invoicing Tab:

On Invoicing tab, we need to fill below fields.

Gen. Bus. Posting Group –> Select Posting Group from the list. The main purpose for general posting groups is to identify the Income Statement accounts for each subsidiary, or supporting ledger. General posting groups are used to link the general ledger to the following:

• Item transactions, resource transactions, or both from purchases and
sales documents.
• Item journals and job journals.
• Machine centers, work centers, and item charges.

Vendor Posting Group –> Select Posting Group from the list. Purpose of this group is to Map the accounts payable account, payment discount accounts, invoice and application rounding accounts, and interest and fee accounts that relate to vendors.

Currency Code –> Select Currency Code from the list. it is require in case of Foreign Vendor and user want to make transactions in the foreign currency.

Price Calculation Method –> Select Lowest in the Price calculation method. it is require if we are using Purchase Price functionality

Payment Tab:

On Payment tab we can enter Payment terms and Payment Method for the vendor, same will be flow in the document. Payment terms is used to calculate due date on the Purchase Invoice document.

Receiving Tab:

On Receiving tab we can define location code, Shipping Method Code & Over Receipt Code.

Over-Receipt Code allow us to receive more than Purchase Order. we can define Over -Receipt Tolerance % in the setup.

Tax Information Tab:

On Tax Information tab we can define taxation related details like, PAN Number, GST Number, GST Vendor Type and Assessee Code.


In the factbox we can upload vendor’s photo and related documents.

Vendor Card Ribbon:

On the Ribbon tab we get various features and functionalities related Purchase & Vendor.

In the New Document tab, We get the functionality of Creating documents from the vendor master. We can create Purchase Quote, Purchase Order, Purchase Invoice, Purchase Credit Memo and Reminder

In the New Document tab, we get the functionality to create Purchase Invoice, Purchase Order and Purchase Credit Memo documents and all purchase related documents directly from the vendor master without leaving this page.

In the Request Approval Tab, We can send Vendor Master for Approval, if we have set up approval process for vendor.

In the Vendor Tab, we can define TDS related setup for Vendor. we can create vendor bank account masters, we can order address functionality to create multiple vendor addresses, create vendor contacts, attachments etc..

On the Report Tab, we get all vendor related reports.

If you’re considering Microsoft Dynamics 365 Business Central, or just want more information, I’m happy to answer all your questions.